Walla Walla Event (Monday, February 26, 2018)
· Assist in pre-event set up during the day at LeftBank Annex (do they lift boxes of wine?)
or
· Assist with greeting and clean up at the event in the evening
Dress for set up is comfortable, jeans OK; dress for evening is business, requires standing and walking for up to three (3) hours
Friday Auction Décor (Friday, March 2, 2018)
· Assemble centerpieces, and prepare them for transport, at Geranium Lake Flowers
Comfortable dress, jeans OK, requires standing for up to three (3) hours
Ambassador Dinner Set-up (Friday, March 2, 2018)
· Assist in pre-event set up at the LeftBank Annex *note: new venue*
· Preparation includes load in boxes, placing table toppers, chair covers, centerpieces and other items in their proper locations
· Wrap attendee gifts and other tasks as requested
Comfortable dress, jeans OK, requires standing, some lifting, use of fine motor skills and walking for up to three (3) hours
General Auction Set-up (Friday, March 2 or Saturday, March 3, 2018)
· Assist in pre-event set up during the day on Friday or Saturday at the Oregon Convention Center
· Live, silent, super silent auction and “buy-it-now” area set-up includes placing auction items and signage in correct locations, verifying items and using décor to enhance displays
· Table set up includes distributing chairs, placing linens, centerpieces, menus and gifts on tables
· Other tasks as requested; could include lifting heavy (25 lb.) items; this is a physical task
Comfortable dress, jeans OK, requires standing and walking for up to four (4) hours
Registration Set-up (Saturday, March 3, 2018)
· Assemble guest registration materials (for 400+ couples)
· Includes very detailed organization of bidder numbers and verifying information is filed correctly; attention to detail is critical here
Comfortable dress, jeans OK, requires sitting and standing for up to four (4) hours
Volunteer Hospitality (Saturday, March 3, 2018)
· Assist volunteers who wish to check their coats (bring a book for the slower times); please do not leave coats unattended
Comfortable dress, jeans OK, requires sitting for approximately four (4) hours
Wine Tasting Station Assistant (Saturday, March 3, 2018)
· Assist wine tasting stations with load-in of their wine
· After load-in is complete, assist stations with any requests including retrieving items needed (such as glassware and ice, etc.)
· Ability to lift and carry 50 pounds!
Dress for this position can be black slacks and white shirt (no jeans) or business attire, requires standing and walking for approximately three (3) hours
Silent Auction Steward (Saturday, March 3, 2018)
· Monitor a designated area of the Silent auction
· Guard auction items against theft
· Assist guests in locating auction packages and encourage bidding; outgoing personality and customer service skills are necessary for this position
Dress for this position is business or cocktail attire, requires standing and walking for approximately three (3) hours
Greeter (Saturday, March 3, 2018)
· Greet and assist guests in locating registration, silent, super silent, buy it now and live auction areas, wine tasting stations, restrooms, coat check, ring toss, etc.
· Outgoing personality and customer service skills are critical for this position
Dress for this position is business or cocktail attire, requires standing and walking for approximately four (4) hours
Ring Toss (Saturday, March 3, 2018)
· Encourage guests to play ring toss game; track guest bidder number or accept card and cash payments. Run game according to instructions.
· Outgoing personality and customer service skills are critical for this position
Dress for this position is business or cocktail attire, requires standing and walking for approximately two (2) hours
Buy It Now (Saturday, March 3, 2018)
· Assist guests and answer questions about how to sign up for (buy) auction packages that are sold per person or per couple for a fixed price
Dress for this position is cocktail attire or tuxedo*, requires standing and walking for approximately four (4) hours
Ballroom Usher (Saturday, March 3, 2018)
· Using guest list and map provided, direct guests to their assigned table in the ballroom
· Outgoing personality and customer service skills are necessary for this position
Dress for this position is cocktail attire or tuxedo*, requires standing and walking for approximately two (2) hours
Live Auction Spotter (Saturday, March 3, 2018)
· Work designated area of the ballroom during the live auction to encourage bidders; high energy needed here!
· Point out bidders to the auctioneer using light stick
· Spotters are required to remain in their section until the end of the live auction (breaks provided)
Dress for this position is cocktail attire or tuxedo* requires standing and walking for up four (4) hours
Buyer Appreciation (Saturday, March 3, 2018)
· Assist in celebratory acknowledgement of winning bidders during the live auction; high energy needed here!
· Congratulate successful bidders and thank them for their support
Dress for this position is cocktail attire or tuxedo*, requires standing and walking and high energy for up to four (4) hours
Table Concierge (Saturday, March 3, 2018)
· Assist guests with on-site wine purchases
Dress for this position is cocktail attire or tuxedo*, requires standing and walking for approximately four (4) hours
Live Auction Wine Handler (Saturday, March 3, 2018)
· Work with Wine Stewards and Item Pick Up volunteers to transport packages, after they have been sold, from the ballroom to the Item Pick Up area. Shopping carts provided for transport.
· Wine handlers are required to remain in their position until the end of the live auction and until all items have been transported to the Item Pick Up area; must be able to lift 50 pounds
Dress for this position is black slacks and white shirt (no jeans), requires standing and walking for up to four (4) hours
Live Auction Wine Steward (Saturday, March 3, 2018)
· Exhibit bottle(s) or item(s) on stage as the auction package is presented for bidding
· Wine stewards are required to remain in their position until the end of the auction (breaks provided); must be able to lift 50 pounds
Dress for this position is cocktail attire or tuxedo*, requires standing and walking up to four (4) hours
Floater (Saturday, March 3, 2018)
· Respond to the needs of Team Leaders, the Volunteer Director or Classic Wines Auction staff throughout the evening
· Requires flexibility and willingness to pitch-in wherever needed
Dress for this position is business or cocktail attire, requires being on the move for up to four (4) hours
Live Auction Runner (Saturday, March 3, 2018)
· Work in the ballroom during the live auction
· As packages are sold, take live auction paperwork from clerk near stage to guest for signature, then to staff at registration
· Runners are required to remain in their section for the entire duration of the event (breaks provided)
Dress for this position is cocktail attire or tuxedo*, requires standing and walking for up to four (4) hours
Clean-up (post-auction, Saturday, March 3, 2018)
· Transport wine and other items from lobby, ballroom and item pick up area to storage room after guests have departed
· Transport signage, supplies and other materials to the storage room
· Ability to stay out until 1:00am (note: mass transit does not run all night)
Comfortable shoes, jeans, t-shirt, must be able to lift 40 pounds, shift will be after the Auction at night
NOTE: These descriptions are general. A detailed description will be included in your volunteer confirmation materials, which will be emailed to you in February.
